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How to Successfully Adapt to Working From Home
Within the Education Industry
With most of the world in lockdown due to COVID-19, including schools, many workers are having to adapt to working from home, a new style of working for professionals in the education industry. For education professionals, this new style of working can bring up a variety of challenges, including how to continue as normal during these unusual working conditions.
To ensure working life continues as normal, we’ve put together our top tips for working from home, with simple points on how to keep some normality during these unprecedented times.
Set goals (and stick to them)
Even though many schools are shut and pupils are at home, it’s still important to try and set achievable goals for yourself, staff and students. These can include catching up on admin work, setting reading tasks for pupils or simply communicating with parents; by setting achievable goals, you’ll add some structure and normality into your new routine. If you need any assistance on software maintenance, the staff at ami are happy to help.
Set up a comfortable working space
Those of us who are not used to working from home are unlikely to be blessed with impressive office spaces, but it’s vital to set up a separate space that you can dedicate to your work.
It’s easy to fall into the habit of bringing your laptop onto the sofa, however, spaces that you use to relax should be reserved for just that purpose, otherwise, it can be difficult to switch off at the end of the day. If possible, set up a dedicated working space, such as a dining room table, spare room or anywhere in your home with minimal disruption.
Establish a routine
Routines are what keep us focused and grounded, and since we’re creatures of habit, it’s important to try and set and maintain a routine each day to help ease the transition into home working. Try and maintain similar habits that you practised when working out of the home, such as morning exercise, waking up at the same time every day, making a healthy breakfast etc. Sticking to a routine will eventually help to bring some normality into your new style of working.
Take regular breaks
When working in a school or education environment, it can often be difficult to find time to take regular breaks, especially if surrounded by pupils. When working from home, it can be easy to stay at your desk for hours without realising the time, which can have detrimental effects on your back and eyesight. Whether you get up to make a drink, stretch or simply pet your dog, set yourself a reminder to take regular screen breaks; your dog will appreciate the extra belly rubs!
Ask for support
Despite the COVID-19 crisis, business at ami will continue as normal, and our staff are here to help. If you have any queries regarding our software, don’t hesitate to get in touch with a member of our team. Remote working can lead to the feeling of isolation for many people, but it’s important to remember that we’re all in this situation together, therefore we should support each other during these difficult times.
With the ever-changing nature of this pandemic and new developments emerging daily, there has been an emphasis on taking each day as it comes. However, when it comes to working, this can be the perfect opportunity to schedule some time to plan-ahead, including for when schools are likely to open.
Councils and staff can use this time to monitor food trends to see the types of food pupils have been ordering, helping to determine which areas to focus on for spend and allowing schools to reduce food wastage and save money. This can be done through ami’s Infinity and Transact software, trusted by thousands of schools and councils across the UK.
Maintain regular communication
As professionals across the world make the transition from office to home-based working, it is vital for individuals and teams to maintain regular communication, even when discussing non-work-related topics.
One of the benefits of working within an office or school is the opportunity to chat with colleagues, discuss weekend plans and build friendships. Even though face-to-face contact is now minimised, with modern technology teams can continue that communication through tools such as Microsoft Teams, Zoom, House Party and more, helping to maintain that important social interaction.
COVID-19 has proved to be challenging for many professionals in the education sector. By practising these simple methods and with business at ami continuing as normal, adapting to this new style of working can be seamless and straightforward. For help and support, please don’t hesitate to contact the team at aim.
Please stay at home and stay safe.
Changing the lunchtime experience post-lockdown
One thing that is seemingly unavoidable in day to day life is queuing. Be it at the supermarket, post office or dry cleaners; waiting lines happen everywhere, anywhere and to anyone. Yet one place in which queues are in surplus and yet hugely unacknowledged or addressed is in schools. Despite sometimes being as disastrous as in retail, queuing in schools is rarely discussed.
The first contact with queuing in schools happens as students are trying to enrol and stretch over their time in education to queuing for mealtimes, school trips, registration and more. The biggest offender by far is the day to day slog of mealtime queuing in schools. Long waiting times matched with only a short period in which to eat makes lunchtime queuing something that needs to be addressed and improved for the benefit of staff and pupils.
The age-old custom of waiting in line wastes the average person up to two years of their life, according to a study by Casumo, and although saying goes ‘time is money’, time is also time, something which students can’t afford to waste. A student’s priority is to study and with a solid queue management system in place that follows strict social distancing rules, the time saved by a pupil can be used for more important school matters.
What are the results of bad queue management in schools?
A secondary school in London found this out the hard way, as its pupils were shunning food in a school canteen and instead were favouring the option to leave school grounds and purchase their lunches rather than queue for the school meals provided. This kind of ‘out-of-gate' spending can mean students are consuming unhealthy foods for lunch, of which the school cannot have full control over. Unhealthy lunches are one of the main contributors to childhood obesity and poor nutrition in children.
Lengthy waiting times for lunch isn’t an issue confined to smaller state schools either and arguably, somewhat worse than the out-of-gate junk food purchasing seen in London - In Neath, South Wales, pupils of a £40m Baglan Bay High School have waited throughout the entire lunch break and had to go back to class on an empty stomach.
What are the solutions for better queue management in schools?
The introduction of cashless catering software such as AMI’s Transact meal ordering and registration for primary schools is revolutionary in cutting waiting times during school lunchtime by allowing pupils to pre-order their lunch choices via an interactive whiteboard or the teacher’s PC, allowing younger pupils to select their food in a fun and interactive way.
Once the order has been placed, the pupil’s lunch choice is sent to the kitchen to be prepared ready for when they arrive at the dining hall, reducing the need to queue whilst pupils make their lunch choices.
Other solutions to reduce school queues include AMI’s ID management system and contactless cards, reducing contact at lunch whilst ensuring new social distancing measures are strictly adhered to. This software offers an option of real-time database sync from MIS system meaning there is no chance of mistakenly missed students and all applications are managed through one main database.
Software such as AMI’s Identity Management means students waiting for their lunch are identified through their contactless cards to make payments, gain access to areas, reset passwords and much more �" saving huge amounts of time and resources during the mealtime rush. Queue management software is leading the way to more efficient waiting times, organisation, and simplified identity management.
By using a cashless catering system and ID management software, schools can not only generate reports to show what food has been ordered but they can also keep track of food wastage at the click of a button. This gives schools control over the content of their pupil's meals, benefits their budgets (by avoiding unnecessary spending) and allows them to be environmentally sensitive by not contributing to food wastage.
While the queuing controversy in schools can be partially solved by a more efficient waiting area layout, which will begin to improve as more schools place ordering and collection points around the school, the core problem lies in queue management itself. The solution, therefore, is to invest in a queue management system for schools.
It is not enough to just say that schools need queue management to ensure their students eat correctly and on time; but in a time where social distancing and minimal contact is key, cashless software is crucial to protect pupils and reduce the risk of germs spreading as lockdown measures ease and pupils return to school.
Visit here to learn more about AMI’s full range of cashless catering and Identity Management solutions.
Schools: A global view
As schools begin to re-open across the globe, we take a look at the varied measures countries are taking to ensure the safeguarding of their staff and pupils.
- In Denmark, primary schools opened their doors in the middle of April, with secondary schools following one month later. The classroom looks remarkably different as desks are stationed six feet apart, and parents are no longer allowed inside school buildings. To ensure pupils adhere to social distancing guidelines, classes are held outside where possible, and communal areas such as playgrounds and school libraries are currently closed. Schools have also installed handwashing stations outside of the buildings and students are encouraged to wash their hands every hour.
- Germany has also begun to reopen schools, prioritising younger pupils and those pupils due to sit exams.
Classrooms have been set up so that desks are two meters apart and display all of the necessary signs and posters that encourage social distancing and hand washing. School leaders state that face masks will be encouraged but is not mandatory.
- Similarly to Germany, pupils in Austria returned to school earlier this month. However, to ensure safe social distancing, schools in Austria are splitting their class sizes in half. This means that pupils will now be attending school 2.5 days a week, to alternate the classroom space.
- In France, the education ministry has issued detailed instructions to schools on how to keep their premises clean and their pupils safe. The document states that; children over the age of 11 need to wear masks, a class cannot exceed 15 children, there are to be no shared toys, and schools are to implement timed arrivals.
However, even with these safety requirements in place, parents are reluctant to send their children back to school. Jean-Michel Blanquer, French Education Minister said:
- Schools have re-opened in Asia, China, South Korea, Taiwan, Vietnam, and parts of Japan. In Japan, Taiwan, and China, staff members are taking students' temperatures before they enter school buildings. Whereas in Beijing, pupils are required to fill out a survey on an app that calculates a person's risk of infection. Some students were also given personal thermometers and are required to take their temperature twice a day while at school.
- In Israel, schools are beginning to open for elementary school pupils. However, like France, significant numbers of parents initially chose to keep their children at home. Second and third graders in Israel wear protective masks while in school, but not in the classroom.
- For New Zealand, the Ministry of Education has said that schools “can start a transition period from Thursday 14 May”, which allows them to bring different year groups back gradually and gives them the option of providing a “transition arrangement” for those children “whose parents are anxious about their return to school”.
- Schools in Sweden have remained open throughout. They have relied on social distancing and hygiene measures to reduce the spread of infection. School leaders in Sweden have followed similar advice to schools around the world, such as:
- Keeping sick staff and students at home
- Raising awareness of hand hygiene
- Extra cleaning
- Social distancing
- Heading outside, where possible
- Continually preparing for changes
- As the United Kingdom prepares to re-open schools over the next few months, with some schools in England preparing to return as early as June, we take a look at some of the guidance education professionals will be following:
1. Reducing the size of classes and keeping children in small groups
Class sizes are also expected to be limited to 15 pupils, which will be particularly difficult for large secondary schools across the UK. To facilitate this, schools are being asked to utilise other spaces that they have available, and in some cases, teachers may be asked to move classrooms, instead of pupils, to help control traffic in communal school areas.
2. Staggered break and lunchtimes, as well as drop-offs and pick-ups
Staggering break times will give schools more control over high-traffic areas, and ensure that social distancing guidelines are adhered to.
3. Increasing the frequency of cleaning
As well as maintaining a high level of cleanliness in the school building with thorough and frequent sanitisation of any shared objects, education professionals will also be tasked with encouraging pupils to increase the number of times a day that they wash their hands.
Were here to help the return to school process as easy as possible. Get in touch.